Thank you for considering the Sheraton
Columbia Hotel.
With over 12,000 square feet of meeting space, including two ballrooms, we can offer the perfect place for your event.
Whether you are planning a business or social gathering, our Catering Department is at your disposal. It is our pleasure to help you in any way possible to assure you a successful function. Please don't hesitate to contact us if you need additional information or assistance. We'll be glad to help with your menu selection and the many other details necessary to make your event go smoothly.
If you are planning a wedding event, we offer both indoor and outdoor settings to make your special day memorable. Please ask for details about our special packages.
FOOD AND BEVERAGE
All food and beverage in the Hotel is to be provided by the Hotel with the exception of cakes for special occasions.
PRICES
Prices are subject to change and will not be guaranteed for more than six months prior to your function.
MEALS/MEAL SELECTION
A) A uniform meal must be selected for the entire group and menu selection finalized four weeks prior to a function;
B) Two entrees or substitute entrees may be served with the following stipulations:
1) Host furnishes place cards indicating name of guest and choice of entree;
2) The HIGHER price entree PLUS an additional service fee per person is charged on all meals.
DEPOSIT
A non-refundable deposit is required to confirm booking on a definite basis with the balance
PAYABLE IN FULL THREE BUSINESS days prior to your function.
Initial deposit will be refunded within 10 days after the event and is not applicable to balance due. If deposit and signed contract are not received by the stated due date, the Hotel reserves the right to lease the premises to another party.
DAMAGE AND LOSS
A) The Hotel will not accept responsibility for the damage to or loss of any merchandise or personal items left anywhere in the Hotel prior to, during or following a function;
B) The Hotel reserves the right to hold the organizer(s) responsible for any damages to the premises;
C) A security deposit may be requested at the Hotel's discretion.
SERVICE CHARGE/SALES TAX
A) A 21% service charge PLUS a 5% Maryland State Sales Tax will be added to all food, beverage, A/V and room rental charges;
B) Service charge is subject to 5% tax in the State of Maryland;
C) Any group requesting a Tax Exemption must submit a copy of their Tax Exempt Certificate along with the signed contract.
STARTING/COMPLETION TIMES
Starting and completion times for all functions must be submitted to the Hotel.
A) Rented space may not be accessible to the patrons more than one-half hour prior to the beginning of a function and must be vacated at the designated time as stated in the contract;
B) Patron agrees to pay any overtime wages or other excesses incurred by the Hotel due to patron's failure to comply with the starting/completion times as stipulated in the contract.
FINAL GUARANTEE
The Final Guarantee represents the minimum number of guests for which charges will be assessed.
A) A guaranteed number of guests must be submitted to the Hotel no later than twelve o’clock noon, three working days prior to a function;
B) Failure to submit a Final Guarantee by the required time will result in the expected number shown on the contract being used as the Final Guarantee;
C) A Final Guarantee of less than 90% of the expected number may result in an increase in the quoted price;
D) Where MINIMUM GUARANTEES are shown on the contract, this is the minimum number for which charges will be made regardless of attendance;
E) NO REDUCTION in guaranteed numbers will be accepted any later than 72 hours prior to a function; NO INCREASE in guaranteed numbers will be accepted any later than 24 hours prior to a function.
CANCELLATIONS
Must be made directly with our Catering Office between 8:30am and 5:00pm, Monday - Friday. Cancellation fees will apply, as follows:
IN THE EVENT OF A CANCELLATION WITHIN:
181 or more days of a function 25% of estimated banquet charges will apply
31 to 180 days of a function 50% of estimated banquet charges will apply
3 to 30 days of a function 75% of estimated banquet charges will apply
Less than 3 days of a function 100% of estimated banquet charges will apply
