Clarion Resort Fontainebleau Hotel
Policies & Procedures For Event Planners
Menu Selection
Should be submitted to the Catering Manager at least two months in advance: otherwise, items selected cannot be guaranteed. Our pre-printed menu selections are offered merely as suggestions. Your Catering Manager would be happy to plan a menu to your specific taste and desire.
Food Entrees
Prices subject to change based on market prices. $3.00 per person charge on buffets for 50 people or less.
Liquor Selection
The Clarion Resort Fontainebleau Hotel prohibits any liquor to be brought into the hotel due to the State of Maryland Liquor Commission Laws which require that all alcoholic beverages consumed on the premises must be purchased from the Clarion Resort Fontainebleau Hotel. These laws require that all bottles containing alcoholic beverages must bear a sticker of both the county and hotel. Consumption of alcoholic beverages by persons under the age of twenty-one (21) is prohibited in Maryland. Also, the operation of a vehicle while under the influence of alcohol is unlawful in our state. Compliance with the noted and related laws of Maryland is your responsibility and that of your guests.
Security
Individuals planning a function agree to be responsible for any damages incurred to the hotel or its premises, during the period of the function. The Clarion Resort Fontainebleau Hotel will not assume nor shall it be liable for damage to or loss of any merchandise or articles left in the hotel or about the hotel premises prior to, during or after the function.
Tax Exemption
In order to obtain Tax Exempt status, you must furnish us with a photocopy of your Maryland Tax Exempt Certificate. Please remit with your signed Contract.
Credit Information
Full payment at the conclusion of the function is required, unless the patron has made satisfactory credit arrangements with our Accounting Department prior to the scheduled function.
Other Information
A 20% Service Charge and a 6% Maryland State Sales tax plus 1% local tax will be added to all food and beverage functions. Subject to change without notice.
Cancellation
Please see cancellation clause on the Banquet Event Orders or per the Letter of Agreement.
Function space
Function rooms are assigned according to the number of persons expected to attend, and may be changed by the Hotel if attendance or other circumstances arise. Any change in requirements could result in additional room rental charges.
Portable Risers/Staging – The Hotel cannot permit any dancing or activity where there is movement on our portable risers.
Coat Room Attendant Fees
A charge of $50.00 for the first 2 hours and $25.00 for each additional hour or any portion thereof will be charged per attendant.
Control
Please advise your Catering Manager if tickets are to be collected. It will be the responsibility of the Hotel to provide and make arrangements for the collection of tickets.
Decorations, Floral Arrangements, Show, State, Music and Entertainment Requirements
Please discuss with your Catering Manager these and any other requirements. Hotel policy DOES NOT permit smoke, bubbles, or fog machines, sparklers or dry ice at any event. NO tapered wax candles are to be used. NO nails, bracing wires, tacks, staples, paint, glue or tape used in constructing displays may be attached to walls, floors or ceiling. NO glitter or confetti is allowed. NO decorations are allowed to be used in, over or around the pool area.
Microphones and Audio Requirements
Please ask your Catering Manager for our audio-visual list.
Guarantee Policy
Attendance to be guaranteed five business days in advance on all events. As is our standard policy, our banquet staff will have seating for 5% over the guarantee. Charges will be made accordingly. If there should be Vegetarian Meal Requests, this needs to be given with the guarantee. If someone should request a Vegetarian after guarantee is given, you will be charged over and above the guarantee or number of meals served. Vegetarian cards will be provided.
Private Party Policy
A 50% deposit is required one month prior and estimate of balance due ten days prior to event. Any additional charges due in full prior to departure.
Guest Room Deliveries
Should in-house guest room deliveries be requested, master account will be charged $2.00 per room. Five business days advance notice is required for this service.
Shipping Instructions For Groups
In order to expedite the handling of materials for your conference, we ask that you follow the guidelines stipulated in the Sales Contract Letter of Agreement.
Motorcoach Baggage Handling
Each guest will be charged $6.00 for delivery upon check-in and pick up at check-out of luggage. This is a one time round trip fee that will be posted to the master account.
